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A company of Logo Getranet

Privacy policy

I. Name and address of the controller

The controller in the meaning of the General Data Protection Regulation and other national data protection laws of the Member States as well as other data protection provisions is:

ITS International Translation Services GmbH
Christaweg 42
79114 Freiburg
Germany
Tel.: +49 761 45 62 62 121
E‐mail: info_at_its-translation.de
Website: www.its-translation.de

The data protection officer can be reached at the following e-mail address: datenschutz_at_its-translation.de.


II. General data processing information

1. Scope of the processing of personal data

On principle, we only process personal data of our users where this is necessary to provide a functioning website and our content and services. Regular processing of personal data of our users only takes place with the consent of the user. An exception applies in cases where it is not possible to obtain consent for factual reasons and the data processing is permitted by law.

2. Legal basis for processing of personal data

Insofar as we obtain consent from the data subject for personal data processing operations, Art. 6(1) a of the EU General Data Protection Regulation (GDPR) shall form the applicable legal basis. For the processing of personal data required for the fulfilment of a contract to which the data subject is party, Art. 6(1) b GDPR shall form the applicable legal basis. This also applies to processing operations required to take steps prior to entering into a contract. Insofar as processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Art. 6(1) c GDPR shall form the applicable legal basis. In the case that processing of personal data is necessary in order to protect the vital interests of the data subject or of another natural person, Art. 6(1) d GDPR shall form the applicable legal basis. If processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party and such interests are not overridden by the interests or fundamental rights and freedoms of the data subject, Art. 6(1) f GDPR shall form the legal basis for processing.

3. Data erasure and duration of storage

The personal data of the data subject shall be erased or made unavailable as soon as the purpose of storage is no longer necessary. Furthermore, storage can take place if stipulated by a legal obligation which requires processing by Union or German regulations, laws or other provisions to which the controller is subject. The data shall also be erased or made unavailable when a storage period prescribed by the aforementioned norms expires, unless further storage of the data is necessary for the conclusion or fulfilment of a contract.


III. Provision of the website and creation of log files

1. Description and scope of data processing

With every visit to our website, our system automatically gathers data and information from the computer system of the visiting computer. The following data is gathered in this case:

(1) Information on the browser type and the version used

(2) The operating system of the user

(3) The Internet service provider of the user

(4) The IP address of the user

(5) Date and time of access

(6) Websites from which the user’s system accesses our website

(7) Websites which the user’s system accesses from our website

The data is also saved in the log files of our system. This does not apply to the IP addresses of the user or other data that allows the data to be traced back to a user. This data is not stored together with other personal data of the user.

2. Legal basis for data processing

The legal basis for the temporary storage of the data is Art. 6(1) f GDPR.

3. Purpose of data processing

It is necessary for the system to temporarily store the IP address in order to deliver the website to the user’s computer. The user’s IP address must be saved for the duration of the session for this purpose. Storage in log files takes place in order to ensure the proper functioning of the website. We also use the data to optimise the website and to ensure the security of our IT systems. The data is not analysed for marketing purposes in this connection. These purposes constitute our legitimate interest in data processing pursuant to Art. 6(1) f GDPR.

4. Duration of storage

The data is erased as soon as it is no longer necessary in relation to the purpose for which it was collected. In the case of data collection for provision of the website, this is the case when the corresponding session ends.

5. Possibilities of objection and disposal

The collection of the data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. As such, the user has no possibility of objection.


IV. Registration

1. Description and scope of data processing

On our website we offer our partners the option of professional collaboration by registering with their business and/or personal data. The data is entered independently and voluntarily in a form, transferred to us and stored. Consent to storing and processing the data is effectively given by entering and sending the data. The data is not passed on to third parties.

2. Legal basis for data processing

If consent has been obtained from the user, the legal basis for data processing is Art. 6(1) f GDPR. If the registration serves to fulfil a contract to which the user is party or to take steps prior to concluding a contract, the additional legal basis for the data processing shall be Art. 6(1) b GDPR.

3. Purpose of data processing

Registration does not constitute conclusion of a contract with the user: User registration is solely for the purpose of taking steps prior to concluding a contract or for contractual collaboration as a processor.

4. Duration of storage

The data is automatically deactivated or erased 15 months after the last update by the user, as soon as it is no longer necessary in relation to the purpose for which it was collected. Data shall be stored beyond this period if, following conclusion of the contract, it is necessary to save the contracting party’s personal data in order to fulfil contractual or legal obligations.

5. Possibilities of objection and disposal

As the user, you can call up, change and delete your registration data at any time provided this is possible in accordance with the contractual agreements or legal requirements. If the data is required for fulfilment of a contract or to take steps before concluding a contract, advance erasure of the data is only possible if no contractual or legal obligations prevent erasure.


V. E‐mail contact

1. Description and scope of data processing

On our website we provide e-mail addresses for contact purposes. In this case, the personal data of the user transmitted with the e-mail is saved. The data is not passed on to third parties in this connection. The data is used exclusively for processing the conversation.

2. Legal basis for data processing

The legal basis for processing the data transferred when sending an e-mail is Art. 6(1) f GDPR. If the purpose of the e-mail contact is to conclude a contract, the additional legal basis for the processing is Art. 6(1) b GDPR.

3. Purpose of data processing

If we receive your contact details (e-mail address, postal address) in connection with the provision of services and you have not objected to this, we reserve the right to regularly send you information regarding our services. This serves to ensure our legitimate interests.

4. Duration of storage

The data shall be erased as soon as it is no longer necessary in relation to the purpose for which it was collected. For such personal data as was sent by e-mail, this is the case when the corresponding conversation with the user is ended. The conversation is ended when it can be assumed from the circumstances that the matter at hand has been conclusively dealt with.

5. Possibilities of objection and disposal

The user has the possibility to withdraw their consent to the processing of personal data at any time. If the user contacts us via e-mail, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued. The withdrawal of consent and the objection to storage can be effected both in writing via letter or e-mail and by telephone if the identification of the user can be clearly established.

All personal data saved during the course of this contact is erased in this case.


VI. Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of GDPR and you have the following rights with respect to the controller:

1. Right of access

You can obtain from the controller confirmation as to whether or not personal data concerning you is being processed by us. If such processing is taking place, you can obtain the following information from the controller:

(1) the purposes for which the personal data is being processed;

(2) the categories of personal data concerned;

(3) the recipients or categories of recipient to whom your personal data has been or will be disclosed;

(4) the envisaged period for which your personal data will be stored, or, if not possible, the criteria used to determine that period;

(5) the existence of the right to request rectification or erasure of your personal data or restriction of processing of personal data by the controller or to object to such processing;

(6) the right to lodge a complaint with a supervisory authority;

(7) where the personal data is not collected from the data subject, any available information as to its source;

(8) the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject. You have the right to obtain information as to whether your personal data is transferred to a third country or to an international organisation. In this connection you have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR relating to the transfer.

2. Right to rectification

You have the right to obtain from the controller the rectification and/or completion if the personal data processed concerning you is inaccurate or incomplete. The controller shall perform rectification without undue delay.

3. Right to restriction of processing

You have the right to obtain restriction of processing of your personal data where one of the following applies:

(1) you contest the accuracy of your personal data for a period enabling the controller to verify the accuracy of the personal data;

(2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of its use instead;

(3) the controller no longer needs the personal data for the purposes of the processing, but you require it for the establishment, exercise or defence of legal claims, or

(4) you have objected to processing pursuant to Article 21(1) GDPR pending the verification whether the legitimate grounds of the controller override yours.

Where processing of your personal data has been restricted, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

4. Right to erasure

a) Erasure obligation

You have the right to obtain from the controller the erasure of your personal data without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

(1) Your personal data is no longer necessary in relation to the purposes for which it was collected or otherwise processed.

(2) You withdraw your consent on which the processing was based according to point (a) of Article 6(1), or point (a) of Article 9(2) GDPR, and where there is no other legal ground for the processing.

(3) You object to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) GDPR.

(4) Your personal data has been unlawfully processed.

(5) Your personal data has to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.

(6) Your personal data has been collected in relation to the offer of information society services referred to in Article 8(1) GDPR.

b) Information to third parties. Where the controller has made your personal data public and is obliged pursuant to Art. 17(1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing your personal data that you have requested the erasure by such controllers of any links to, or copy or replication of, that personal data.

c) Exceptions: The right to erasure shall not apply to the extent that processing is necessary

(1) for exercising the right of freedom of expression and information;

(2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

(3) for reasons of public interest in the area of public health in accordance with points (h) and (i) of Art. 9(2) as well as Art. 9(3) GDPR;

(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89(1) GDPR in so far as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or

(5) for the establishment, exercise or defence of legal claims.

5. Right to notification

Where you have asserted the right to rectification, deletion or restriction of processing vis-à-vis the controller, the controller shall be obliged to communicate this rectification or erasure of personal data or restriction of processing to each recipient to whom your personal data has been disclosed, unless this proves impossible or involves disproportionate effort. You shall have the right to be informed by the controller about these recipients.

6. Right to data portability

You have the right to receive personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. In addition, you have the right to transmit that data to another controller without hindrance from the controller to which the personal data has been provided, where

(1) the processing is based on consent pursuant to point (a) of Art. 6(1) or point (a) of Art. 9(2) GDPR or on a contract pursuant to point (b) of Art. 6(1); and

(2) the processing is carried out by automated means.

In exercising this right, you shall also have the right to have your personal data transmitted directly from one controller to another, where technically feasible. This shall not adversely affect the rights and freedoms of others. The right to data portability shall not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to object

You shall have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Art. 6(1) GDPR, including profiling based on those provisions. The controller shall no longer process your personal data unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims. Where your personal data is processed for direct marketing purposes, you shall have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing. Where you object to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes. In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

8. Right to withdraw consent under data protection law

You shall have the right to withdraw your consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

9. Automated individual decision-making, including profiling

You shall have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This shall not apply if the decision

(1) is necessary for entering into, or performance of, a contract between you and a data controller,

(2) is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or

(3) is based on your explicit consent.

However, these decisions shall not be based on special categories of personal data referred to in Art. 9(1) GDPR, unless point (a) or (g) of Art. 9(2) applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place. In the cases referred to in points (1) and (3), the data controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

10. Right of access

You shall have a right to access your stored personal data and a right to rectification of inaccurate data and to have this data made unavailable or erased. To obtain information on your personal data, to request a correction of inaccurate data or to have such data made unavailable or erased, and for further matters concerning the use of your personal data, please contact our data protection officer:

Walter Ruesch
datenschutz_at_its-translation.de
Fax: +49 (0)761-45 62 62 188

11. Right to make a complaint to a supervisory authority

Irrespective of any other legislative or regulatory provision, you shall have the right to make a complaint to a supervisory authority, in particular in the Member State of your residence, your workplace or the place of alleged infringement if you are of the opinion that the processing of your personal data breaches the GDPR. The supervisory authority with which the complaint was lodged shall notify the complainant of the status and results of the complaint, including the possibility of judicial remedy pursuant to Art. 78 GDPR.

For the state of Baden‐Württemberg:

Königstraße 10a
70173 Stuttgart
Tel.: +49 (0)711 / 61 55 41 – 0
E-mail: bsdb_at_lfdi.bwl.de
Website: www.baden‐wuerttemberg.datenschutz.de